High Twelve International, Inc.
2025 Governing Board
Mid-Year Conference
Saturday - January 11, 2024
Meeting Time: 9:00 AM to 4:30 PM
Proxy & Activity Reports at Bottom
The Double Tree Hotel – Westport St. Louis, MO
1973 Craigshire Road, St. Louis, MO 63146
Cutoff date for guaranteed room rate is Wednesday December 20, 2024. After that date reservations may be made on a space availability basis at prevailing rate.
Check-in time is 4:00 PM
Check-out time is 11:00 AM
Reservations can me made now:
Online: https://group.doubletree.com/pjqcvi
Reservation ID: High 12 International JAN2024
OR
Phone: 800-445-8667
For Discounted Room Rate Reference: High 12
·$135.00 rate for single or double occupancy. Tax is 15.988%
·Rooms available Thursday out Sunday for either one King or two Queen beds
·Rate includes WIFI as well as breakfast coupons for the Buffet in the hotel restaurant. Coupons distributed at check in.
·Complimentary Parking
·Complimentary Airport shuttle 6:30 AM- 11:00 PM daily - Van’s leave the hotel at quarter till and Quarter after the hour. No need to call, just head to the baggage claim area of both terminals to hotel shuttle exit is well marked. Vans are 14 passenger white vans with a lighted scrolling sign that says “ Servicing Sheraton and Doubletree Westport Hotels”.
Member Event Online registration available now.
This is a required meeting for ALL Association Presidents by virtue of the office you hold - being a member of the Governing Board. If you can not attend, you are directed to appoint a proxy. (FORMS AT BOTTOM OF PAGE)
All HTI Executive Officers and Association Presidents shall complete an activity report for the period 7/1/24 to 12/31/24. Deadline to the International Secretary is Monday, January 4th!(FORMS AT BOTTOM OF PAGE)
Calendar of event for Mid Year Conference 2025
(SUBJECT TO CHANGE)
Dress For All Events Will Be Business Casual
Friday
- Travel Day
- 7 – 9 am: Breakfast at the Hotel (Complimentary for those staying at Hotel)
- 9A - Mid Year Board Of Governors Meeting Opens.
- Dinner on Your Own (or Join A group of Brethren who will be Departing from the hotel lobby at 5:30p to eat at the Train Wreck Saloon. Cost is on your own - Link to Website for Menu - Trainwrecksaloon.com -
Saturday
- 7 – 9 am: Breakfast at the Hotel (Complimentary for those staying at Hotel)
- 9A - Mid Year Board Of Governors Meeting Opens. - Meeting open to Members only.
- 12:00 - Deli Buffet - $35 pp - SEE BELOW FOR DEATAILS
- 1:15pm - Meeting Continues - Meeting open to Members only.
- 4:30P - Meeting Concludes (or sooner)
- Dinner on Your Own (or Join A group of Brethren who will be Departing from the hotel lobby at 5:30p to eat at the II Bel Lago. Cost is on your own - Link to Website for Menu - Bellagostl.com -
Sunday
· 7 – 9 am: Breakfast at the Hotel
· Traveling Day
You can make your travel arrangements and hotel reservation now.
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
To make your registration easier for the Event - Meals ===> log into your account and your basic information is prefilled for you! Just enter your email address into the upper right corner and your password, then go to the event and click on register. If have never logged into your account or forgot your password click on the 'forgot password' link and follow the instructions in the email you will receive. There MUST be an email associated with your membership record for this process to work! Contact the international office to have an email.
Daily Breakfast - Including in the cost of the hotel room.
Saturday Lunch - DELI BUFFET : Featured Soup of the Day Tossed Mixed Greens and Seasonal Accompaniments and House Dressing Penne Pasta Salad, Vegetable Slaw with Crème Fraiche & Mustard Dressing Roasted Yukon Potato Salad with Green Onions, Eggs with Chipotle Ranch Dressing Sliced Virginia Ham, Roasted Smoked Turkey Breast Roast Peppered Sirloin of Beef, Volpi Aged Salami, Sliced Emmenthal Wisconsin Cheddar and Smoked Provolone Cheeses Market Basket of Local Lettuce, Sliced Tomatoes, Bermuda Onions and Kosher Style Pickles, Pommary and Grain Mustards and Mayonnaise Rustic French and Italian Bread Presentation And Jumbo Baked Cookies and Brownies
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
All Meetings and Meals (unless noted above) will be at the Hotel
* * * * * * * * * * * *
All Convention Delegate/Proxy Forms
- Association President Delegate/Proxy FORM
Activity Report - Due to International Office 1/4/24
FORM - PDF
2025 MY Activity Report Form 102024.docx
For Association President's, International Officer's & Committee Chairmen
By Law Amendment Motion - To the International Office by 12/8/24 11:59pm est.
A Bylaw Ammendment may be submitted by any member for any set of bylaws (International, Assocation, or Uniform Club By Laws UCBL)
BY-Law Motion Amendment Form 102024.docx
